Time & cost calculator
Confirmation to itinerary. What's it costing you?
Every trip you book has a second job hiding behind it — turning the confirmations into something a client wants to open. Move three dials and see what that job costs you a year.
Count only the build: dropping confirmations into a template, formatting days, chasing the one missing transfer time, and the re-export after the client asks for a change.
Every year, you spend
building itineraries by hand — 180 hours a year, or 4.5 full working weeks.
Handed to Tripkit
Your 15 hours a month fit the 15 Hours Monthly fare — about 5.6 hours of your own time to buy back 15.
You keep
That's the value of the time you get back, after the fare is paid.
The dollar figures are opportunity cost — your own hours, priced at what you told us they're worth. Not a bill, and not revenue we're promising. The hours are the honest part.
Keep your numbers
Send me this breakdown.
We'll email you these figures so you can sit with them, or show the partner who asks where the week goes. One email — no sequence, no drip.
Where the hours go
It's never one long block.
The confirmations land
A hotel, two flights, a transfer, a guide. Five suppliers, five formats, none of them talking to each other.
You become the formatter
Re-typing times into a template, hunting a property photo, fixing the day that reads out of order. None of it is advising.
Then the change comes
The client moves a night. You rebuild the affected days, re-export, and resend — and that's the second pass nobody budgets for.
That's why the number above surprises people. Nobody sits down for four straight hours to build an itinerary — it arrives twenty minutes at a time, at night, between calls, and it never shows up on an invoice.
The point
You don't need a full-time hire. You need those hours to stop being yours.
An assistant on payroll is a salary, benefits, a laptop, and six weeks of training before they're useful — for a job that only fills part of a week. Tripkit is a few hours a month, billed monthly, moved up for wave season and back down when it's quiet.
You keep the client relationship and the advising. We take the build.
Tripkit vs. hiring
Better than any employee.
A subscription isn't another salary on your books. It's a team that already knows your tools, flexes with your seasons, and never calls in sick.
Already trained on AXUS, Travefy, Safari Portal and TravelJoy. Your first itinerary ships this week.
Weeks of onboarding before they can build an itinerary unsupervised.
Wave season hits? Move up a fare and get more hours next month — no negotiation, no job ad.
Overtime requests, scheduling conflicts, and a burnout risk you have to manage.
Scale back down and pay only for the hours you actually need.
Full payroll whether there's work on the desk or not.
One flat monthly fare. Everything included.
Salary, plus 25–40% on top in taxes, benefits, software and desk space.
Never off sick, never on leave — your coverage doesn't take vacation.
Sick days, holidays, notice periods and turnover risk.
Monthly. Upgrade, downgrade or cancel anytime.
Contracts, severance, and a hard conversation if it doesn't work out.
How this is worked out
- Annual hours are simply trips a month × hours per itinerary × 12. Working weeks assume a 40-hour week.
- The dollar figure is opportunity cost — your hours priced at the rate you set. It isn't revenue we're promising, and it isn't a bill.
- The suggested fare is the smallest one covering your monthly itinerary hours. Past 20 hours a month we quote a custom fare rather than guess.
Questions about your numbers? Contact dennis@mytripkit.com